Day Care Inspections: Montessori School of Gainesville

| December 17, 2012 | 0 Comments | Education

The licensed child day care center, Montessori School of Gainesville, located at 14421 Newbern Loop in Gainesville was inspected on  Oct. 16, 2012 by the Virginia Department of Social Services for a routine inspection. The report noted 22 violations.

Full reports of each provider are located online and are available for public viewing.

Virginia Department of Social Services Comments:

A monitoring inspection was conducted today with the owner and principal. Nineteen children were present with three staff providing direct supervision. All of the preschoolers were on the playground at the beginning of the inspection. The preschoolers then transitioned back into the classrooms and had lunch, which consisted of chicken nuggets, vanilla wafers, mixed fruit and milk. There were no medications on site for any of the children. Staff files were reviewed as well as a sample of the children’s files. The risk assessed for the violations were reviewed with the owner on 10/18/12. Arrival time: 11:35 a.m. Departure time: 2:55 p.m.

Violations

Standard #: 22VAC15-30-110-A

Description: Based on a review of five children’s files ,it was determined that the center did not have a written agreement between the parents of child B, C and D whereby the parents agree to notify the center within in 24 hours/immediately if someone in their home contracts a reportable communicable disease. Child B enrolled on 9/4/12 and child C enrolled on 6/27/12.

Action to be Taken: We will review all children’s files to make sure this signed statement is in the file.

Standard #: 22VAC15-30-150-A

Description:  Based on a review of five children’s file, it was determined that there was no immunization record on file for child A, who enrolled on 8/11/12. This standard requires the center obtain immunization records before the child can attend.

Action to be Taken: We will review all children’s files to make sure the immunization information is on file.

Standard #: 22VAC15-30-16o

Description:  Based on a review of five children’s file, it was determined that there was no physical on file for child A, who enrolled on 8/11/12. This standard requires the center obtain a physical within 30 days of enrollment.

Action to be Taken: We will review all children’s files to make sure they all have up-to-date physicals

Standard #: 22VAC15-30-180-A

Description:  Based on a review of six staff files, it was determined that staff B , C, D and E did not have tuberculosis test/screenings on file within 21 days of employment as required by this standard. Staff B was hired on 7/27/12, staff C was hired on 8/18/12, staff D was hired in July 2012 and staff E was hired in the summer of 2012. .

Action to be Taken: We will review all staff files to make sure they have or will obtain up-to-date tuberculosis tests/screenings.

Standard #: 22VAC15-30-80-A

Description:  Based on a review of five children’s files and an interview with the owner/director and the Administrator, it was determined that there was no second emergency contact on file for child A, who enrolled on 8/11/12 and for child D. Additionally, there was no enrollment date on file for child D. This standard requires this information upon enrollment.

Action to be Taken: We will review all children’s files and bring them all into compliance.

Standard #: 22VAC15-30-90-A

Description:  Based on a review of six staff files and an interview with the owner/director and the Administrator it was determined that there was no job title identified for staff A, C, D and E. There was no hire date on file for staff E, the file indicated the hire date to be sometime in the summer of 2012 . There was no hired date on file for staff D, the file suggest it was sometime in July 2012. Staff A was hired on 9/12/12 and staff C was hired on 8/18/12.

Action to be Taken: We will review all staff files and make sure we have this information in the files.

Standard #: 22VAC15-30-260-A-4-b

Description:  Based on a review of six staff files, it was determined that three staff were functioning as teachers but did not have the documentation of training to support said position: Evidence: Staff A, C and D were functioning as teachers (alone with the children and in charge of executing the curriculum) but there was no documentation on file that these staff had 24 hours of lead teacher training within a month of taking on said teacher duties.

Action to be Taken: We will obtain the educational information needed and for those that do not have the educational requirement, we will give the 24 hour of lead teacher qualification training.

Standard #: 22VAC15-30-310-A

Description:  Based on a review of six staff files, it was determined that staff A , B, D and F did not have documentation of orientation training on file. This standard requires this training by the end of their first day of assuming job responsibilities.

Action to be Taken: We will make sure all staff get orientation training and keep documentation of this training on file.

Standard #: 22VAC15-30-340-A

Description: Based on an inspection of the center by the Licensing Inspector (LI), it was determined that the center and its areas/equipment is not being maintained in a safe and operable condition. Evidence: * The gold and blue car structure on the playground is rusting; *The drainage spout has detached from the building on the preschool playground and is loose and the children were observed pushing it back and forth.

Action to be Taken: We will remove the rusting car and repair the drainage spout.

Standard #: 22VAC15-30-350-B

Description:  Based on observation by the LI, it was determined that there were unlocked hazardous substances at the center. Evidence: * The LI observed in the unlocked laundry closet containers of Bleach, cleaning agents such as Comet and containers of paint.

Action to be Taken: We will make sure to keep this closet locked at all times.

Standard #: 22VAC15-30-410-B

Description:  Based on an inspection and measurement of the pea gravel on the playground, it was determined that there was 1/2 inch of pea gravel one foot in front of the two green slides on the main playground. This standard requires at least six inches of resilient surfacing/pea gravel.

Action to be Taken: We will put this piece of equipment off limits until we can ensure at least six inches of pea gravel in the fall/use zones.

Standard #: 22VAC15-30-410-C

Description: Based on observation of the toddler/infant playground, it was determined that there was exposed ground covering throughout, which presents tripping hazards for the children.

Action to be Taken: This space will not be used until we can adequately cover the ground covering.

Standard #: 22VAC15-30-575-B

Description: Based on observation in the infant/toddler classroom, it was determined that the diapering pad has a series of small cracks in the plastic and therefore the surface is not nonabsorbent as required by this standard.

Action to be Taken: We will replace the diapering pad today.

Standard #: 22VAC15-30-610-A

Description: Based on a review of the emergency preparedness plan, it was determined that the plan was not developed in consultation with the local or state authorities nor did the center adequately address all of the likely to occur scenarios nor give accurate information as to what to do in certain emergency situations.

Action to be Taken: We will consult with the local authorities and redo our emergency preparedness plan.

Standard #: 22VAC15-30-610-M

Description: Based on a review of documented injuries/accidents , it was determined that the injury/accident log does not address on the form ways to prevent reoccurrence, which is one of the areas required by this standard.

Action to be Taken: We will redo our form to add this information.

Standard #: 22VAC15-51-40-C-2

Description: Based on a review of six staff files, it was determined that staff A , D, and E did not have a sworn disclosure statement on file. Staff B’s sworn disclosure statement is dated 8/1/12 however this staff was hired on 7/27/12. Sworn disclosure statements must be obtained prior to the first day of employment at the center. Staff B, C, D did not have central registry and criminal records checks on file within 30 days of employment as required by this standard.

Action to be Taken: We will obtain all signed sworn disclosures today, 10/16/12. We have sent off for the criminal records and central registry findings and are currently awaiting the results. Staff B, C and D will not be allowed to return to the center until we have obtained all the satisfactory background checks.

Standard #: 22VAC15-51-60-B

Description: Based on a observation, and a review of staff files and interviews with the owner/director and the administrator, it was determined that staff A, B, D and E were allowed to work at the center even though the center did not have signed sworn disclosure statements on file.

Action to be Taken: These employees will not be allowed to return to the center until we have all of the satisfactory background checks. We will make sure in the future to obtain this information prior to employment.

Standard #: 22VAC15-51-60-C-1

Description: Based on a observation, a review of staff files and interviews with the owner/director and the administrator, it was determined that staff B, C and D were allowed to work at the center even though the center did not have a criminal history report within 30 days of employment on file.

Action to be Taken: These employees will not be allowed to return to the center until we have all of the satisfactory background checks. We will make sure in the future to follow the submission time frames.

Standard #: 22VAC15-51-60-C-2

Description: Based on a observation, a review of staff files and interviews with the owner/director and the administrator, it was determined that staff B, C, and D were allowed to work at the center even though the center did not have central registry findings within 30 days of employment on file.

Action to be Taken: These employees will not be allowed to return to the center until we have all of the satisfactory background checks. We will make sure in the future to follow the submission time frames.

Standard #: 22VAC40-80-120-E-1

Description: Based on observation by the LI and an interview with Administrator, it was determined that the current license was not posted as required by this standard.

Action to be Taken: We posted the license during the inspection.

Standard #: 22VAC40-80-120-E-2

Description: Based on observation by the LI and an interview with Administrator, it was determined that the findings of the most recent inspection of the facility was not posted as required by this standard.

Action to be Taken: Posted during the inspection.

Standard #: 22VAC40-80-150-1

Description: Based on observation and an interview with the owner/director, it was determined that an office was built in the “great” classroom. The center failed to submit to the department floor plans that indicated the use of the space and plans for compliance with all requirements for the building and physical environment contained in the applicable regualations.

Action to be Taken: We were not aware of this requirement and will make sure to do this in the event of future renovations/construction.

The Virginia Department of Social Services inspects all licensed child welfare agencies at least twice a year, with at least one unannounced inspection each year.

“In order to determine continued compliance with standards during the effective dates of the license, the department’s licensing representative will make announced and unannounced inspections of the facility or agency during the hours of its operation,” the agency states on their website. “The licensee is responsible for correcting any areas of noncompliance found during renewal or monitoring inspections.”

VDSS cautions that a compliance history is in no way a rating for a facility and online compliance reports do not include consideration that some information regarding “adverse actions” may be the subject of pending appeals.

According to the agency, “Through the administration of the licensing program, the Department of Social Services assumes responsibility to ensure that licensed facilities and agencies provide children and adults with at least a minimum level of care in accordance with regulations prescribed by the State Board of Social Services and Child Day-Care Council.”

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